How can a Training Management System save me Money?

Times are hard just now, the cost of living crisis, interest rate increases, the incoming recession all impact small to medium businesses. Ideally you need to cut costs where possible, but retain the levels of business and service as before. Sounds impossible right?

A Training Management System can do this for you if used correctly.
Many training companies even now still use Excel spreadsheets or even hand written records to record critical business data, including training schedules, customer details, order info, qualification details and more.
This is extremely time consuming and as you grow this just becomes unmanageable. Your staff spend more time on administration than they should, and as the saying goes ‘Time is money’.

It sounds counter intuitive doesn’t it, spend hundreds of pounds per month on software to save money. The truth is that an efficient business is more profitable than an inefficient business.
So let’s look at how Training Management System / Training Management Software (TMS as it’s sometimes referred to) can and should save / make you money.

Genius would not exist today if Training Management System doesn't save you money or make you money, or both!

Time Saving
If you are not currently using training management system switching to a quality TMS will save you on average 60% on your admin time, that's just a fact'. So if you are spending 5 hours a day on admin this will drop to around 2 hours a day. Sounds crazy right? how much more can you get done with that extra 3 hours a day? How much money will that save you? how much more money can you make with an extra 60% of time, and remember that is for each person in your business that deals with admin.

Automated Tasks
Training Management System will simplify and automate many of your usual day to day admin tasks, such as creating joining instructions and sending them. Creating attendance registers, awarding qualifications and printing certificates, sending emails and communications and much more.

Additional Revenue
Linking your Training Management System to your website gives your customers the ability to book training from your website, saving your staff time. If you don’t currently take online bookings you are missing out on a huge revenue generator. Genius Training Management Software can be integrated to any website by anyone in seconds and includes secure card payment processing by Stripe. The integration is as simple copy and paste and all of your course listings are controlled via Genius. When customers place an order, this information is automatically entered to Genius to save you from entering any additional data further reducing admin time.

Organised Data for Marketing
If your data is held in secure cloud based Training Management System such as Genius you can export your customer/learner data to remarket and advertise to them using bulk email services such as Mailchimp, Active Campaign etc. Some high end Training Management Software even allow you to send bulk emails to your customers right from within the TMS. Genius goes a step further with this and allows you to customize these emails with easy to use templates which are personalised to each customer or learner.

Hidden Benefits of a Training Management System
Training Management System is amazingly powerful and the benefits it brings are amazing, with things such as real time Profit / Loss and Break Event statistics on your training events. Statistics displaying how often customers book with you, how much they spend with you on the average course, how much then spend each month and so on.
Plus, with Training Management System your entire business and all of it's data fits in your pocket. You can access Training Management System from anywhere on earth with any internet enabled device at any time.
Then there is the benefit of using cloud software. If your office was to burn down, you still have all of your data, as it's stored in the cloud. You could continue trading the very same day without interruption.

Customer Platform
If your chosen Training Management Software includes a Free Customer Platform as Genius does then your customers and learners can view, track and manage their own training. This can be an extremely valuable tool and can often be the deciding factor for a customer when choosing a training provider. Many of our clients have advised us that they have gained business because their customers can view, track and manage their own training. This is completely free with Genius and some of our clients even charge their customers for this as an additional service, which is a great way to earn additional revenue.

Trainer Platform
This is a rare one, but some Training Management Systems include a dedicated Trainer Platform. Again in Genius this is Free regardless of your number of trainers. This allows your trainers to manage their own diary, their own expenses, create and complete Attendance Registers, and Award Qualifications if you choose to give them that level of access. Genius allows you to accurately control trainer access and what each trainer can see and do, plus you can revoke access to any trainer at any time.

Remote Working
Do you have an office? do you really need one? a Cloud based Training Management System can be accessed from anywhere on earth with a computer, tablet or smart phone and an internet connection and is completely secure.
Could your admin team work from home? Research shows that they prefer it, are more productive and think of the rent, rates, utilities you would save. The entire Genius business is run remotely, we have team members in UK, USA, New Zealand, Europe and even Barbados and it works amazingly well.

I actually lived in Barbados for almost a year and the Genius business grew more than ever whilst I lived there.
There’s a lot to be said for living in Paradise, that work life balance makes you more productive.

So a Training Management System is so much more than just a database to hold your data.
A high quality system will completely organise your business, bring in additional revenue, raise efficiency, making it more profitable and easier to run.

And who knows, you could run it from the beach or poolside in Barbados!

Booking a Demo of Genius
Booking a demo is simple, just enter your details into the short form and we will contact you to discuss your requirements and arrange a suitable date and time for your demo.

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